RenovAction

Privacy Policy

Hexagone is a joint-stock company incorporated under French law with its registered office at 2 rue Jean Perrin, 14460 Colombelles (“Inject” “Inside” “Schoolab”, or “us”).

When you use our services, you trust us to process your information.

We understand that this is a heavy responsibility, so we strive to protect them, while allowing you to maintain control.

The following privacy policies are used to tell you what information we collect and for what purpose, as well as how to update, manage, export and delete it.

Through our contact forms, various documents and our exchanges by email, post or telephone, "Schoolab" may be required to collect personal data.

"Schoolab" builds its software and service offering in compliance with GDPR regulations on data protection. Your personal information allows us in particular to process your requests, provide our assistance services, train advice and improve the quality of our services. They are also used to get to know you better in order to offer you personalized content and services, adapted to your needs.

Your personal data are only intended for the processing of your request by “Schoolab” and are not disclosed to outside companies.

Pursuant to the Data Protection Act of January 6, 1978, as amended, as well as European Regulation No. 2016/679 / EU of April 27, 2016, the user has a right of access, rectification, opposition, limitation and, where applicable, erasure and deletion of data. These rights can be exercised on simple request, accompanied by proof of identity, sent by mail to: dpo@theschoolab.com

How Schoolab collects your personal data

Schoolab digital services allow companies to facilitate the establishment and management of communities, innovation programs and places, to contact innovators, collect ideas, form multidisciplinary teams and to manage innovation projects. We regularly receive personal data as part of our services. Among the personal data that we collect and process may include:

Personal data that you communicate to us, in particular:

  • Registration . We use the information necessary to create your user account and to register for the services we provide on our website, namely your name, email address and password.
  • Profile. Various information appearing in your profile, some of which are optional, for example, the option to include or not your photo, your civility, the country where you reside, information on your education, and your professional skills. You are not required to provide any other information in your profile; however, the information it contains allows you to better take advantage of our services, for example, to be identified by our teams so that you participate in a challenge. Where applicable, your profile will also display your membership in one or more teams.
  • Messages, posts and downloads. We collect personal data from you when you provide it to us, publish it or upload it to our website, especially when you register to participate in a challenge, when you download deliverables (for example, documents, presentations or audio / video files) submitted as part of your participation in a challenge, when chatting or exchanging messages with other members of the community, when posting announcements or using public discussion forums.
  • Technical informations. We keep track of all correspondence between you and us, including information you send when you report a problem with our website or service.
  • Any other information about you that you can communicate to us

Information we collect automatically from a third party source, including:

Authentication information via your company calendar. If you register on our website using authentication via SSO (SAML 2.0, Azure AD Provisioning, OpenID ...), we will access certain personal data (for example, your name or your email address) from your profile in your company's calendar, in accordance with the terms and conditions of use of these platforms.

Social media authentication information. If you register on our website using authentication via social networks (such as LinkedIn, Google, Facebook, etc.), we will access certain personal data (for example, your name or email address). from your profile on social networks, in accordance with the terms and conditions of use of these platforms.

Technical informations. When you visit our website, we collect information about the devices you use and the networks to which you are connected. This technical information includes your IP address, your connection information, the bandwidth you use, the time of your visit, the type and version of your browser, the types and versions of add-ons in your browser, your system operating information, information about your visit, including click stream showing URLs, download / load errors, pages you visited, page interactions, and other login data contained in our newspapers. This information collected are anonymized and processed with third-party Google Analytics technology.

Duration during which Schoolab Retains your personal data.

We keep your personal data as long as you have an account with us. If you close your account, your personal data will be deleted immediately.

Information that you have communicated to others (for example, through messages, discussions or on walls / in discussion forums) will remain visible after you close your account, but will be anonymized. Your profile may continue to be displayed as part of other people's services (for example, search engine results) until the user refreshes his/her cache memory.

If your account is suspended or blocked, we will keep your data for a period of 2 to 5 years to prevent you from violating the terms and conditions of our website.

We are also likely to keep your personal data for an additional period to the extent that this is necessary for us to assert legal rights or to defend ourselves in respect of them.

Use of your personal data.

We use your personal data to provide, support and develop our innovation platform service. We use your personal data to:

  • allow you to participate in innovation challenges on our website;
  • allow you to personalize your profile / user account;
  • send you information related to our services (for example, confirmation of your registration for a challenge) by email and / or by any other means of communication;
  • enable you to communicate and interact with other members of the community, such as team members, mentors, jury members and / or challenge organizers (for example, messages exchanged with team members or invitations to join a team);
  • post an announcement that you are a finalist or the winner of a challenge;
  • give you access to our support services so that you can communicate with us;
  • maintain our website security;
  • send you, in accordance with applicable laws and, where applicable, with your consent, marketing materials and suggestions for our services (for example, upcoming challenges) that might interest you;
  • notify you of changes to our services;
  • to manage our website, including for troubleshooting, access, data analysis, testing, research, investigation and analytical purposes;
  • improve our website to ensure that content is presented in the most effective manner; and
  • comply with our legal obligations, including ordinances and other legal or regulatory requirements.

Communication of your personal data.

We may communicate your personal data to the sponsoring companies of the innovation challenges in which you participate, in order to serve the purposes set out in this privacy policy.

Profile. When you use our services, your profile is fully visible to all members of our community, such as challenge participants, mentors, jury members, and the company or business sponsoring a challenge. Some information on your profile (e.g. your name, photo, etc.) may also be visible to others on or outside our website (e.g., visitors to our website or users of third-party search engines).

Posts on a wall, messages and deliverables. When you post to a wall / discussion board, that post can be seen by all members of the community. You can send messages to team members, individual participants, challenge administrators, or mentors. The deliverables for a particular challenge may be viewed by other members of your team (if applicable), team administrators, jury members, or team mentors.

Public challenges. Some of our challenges are public, allowing the public to vote to determine the winning deliverables. In such situations, the public can see postings on walls related to the challenge, team and individual profiles as well as deliverables related to the challenge in question (presentations, audio / video files, etc.). Before participating in a Public Challenge, you will be asked to agree to such information being made public. Please do not participate in a public challenge if you do not wish to make this information public.

In addition, we work with third parties who are the recipients of your personal data, such as:

  • the company that sponsored a challenge, its directors, mentors and jury members, or others to whom it has granted access to your personal data for the sole purpose of administering the challenge. We have entered into data communications agreements with the companies we co-organize a challenge with, to ensure compliance with data protection laws;
  • social media platforms that may provide you with login services so that you can use our website;
  • our subcontractors, which are technical service providers (for example, cloud computing platforms, data and content management and transmission systems, search engine providers, etc.) or analytics; and
  • social media platforms likely to advertise our services on their websites.

We only share your personal data with third parties in the following situations:

  • when this is necessary for the provision of our services (for example, communicating your personal data to a partner company with which we are co-organizing a challenge);
  • to enable us to improve and optimize our website using analytics and search engines;
  • when you have explicitly asked us to do so (for example, when you register through authentication via social networks);
  • when we do so in light of your consent and / or to serve our legitimate interest (for example, when we serve advertisements that are relevant to you);
  • when we are required to do so by law or when we believe in good faith that their communication is reasonably necessary to respond to complaints made against us, to comply with legal process, in connection with an investigation, or to protect rights , the property or personal safety of “Schoolab” or its members;
  • if we sell or buy any business or asset, we may disclose your personal data to the prospective seller or buyer; and
  • if all or part of our assets are acquired by a third party, your personal data may appear among the transferred assets.

If you decide to provide us with your personal data by using authentication via social networks, the latter's privacy policies apply to you. We do not control the collection or processing of your information by these platforms.

The legal basis on which Schoolab's data processing is based.

We collect, use and disclose the data we have in the ways described below:

  • when this is necessary for the provision of services on our website and for the execution of the Terms and Conditions;
  • in the light of your consent, which you can revoke at any time through your profile page;
  • when it is necessary for us to comply with our legal obligations;
  • when this is necessary to serve our legitimate interests, in particular our interests in providing an innovative, personalized and effective service to our users and partners, unless your interests or your fundamental rights and freedoms which require the protection of personal data do not prevail over said interests.

Direct marketing emails and targeted advertising on social media platforms.

In accordance with applicable laws and, where applicable, with your consent, we may use the information you provide us on our website for electronic direct marketing (for example, to receive our newsletters, invitations to challenges or events. forthcoming, or other communications which we believe may be of interest to you). You can withdraw your consent at any time by clicking on the unsubscribe link that appears in each email sent by Schoolab, or by contacting us at the coordinates indicated below.

With regard to targeted ads and content, you can opt out at any time by configuring your advertising settings on your social network account (for example, LinkedIn).

Transfer your personal data.

We store your personal data in the European Economic Area. If you use our website, your personal data may be shared between affiliates of "Schoolab" (both within and outside the European Economic Area). Our policy requires all affiliates to ensure a level of data protection at least equal to that imposed by the European Economic Area.

We are also likely to transfer your personal data to third parties, in particular to those established outside the European Economic Area, for example (without being limited to it) to subcontractors and to third parties engaged in the provision of services. When we transfer your personal data, we will do so in accordance with applicable data protection laws, and take the necessary security measures to ensure its integrity and protection.

Securing your personal data.

We will take appropriate technical and organizational measures to prevent any unauthorized or unlawful processing of your personal data, or any accidental loss, destruction or damage to them, using our internal security procedures, which cover the storage and destruction of your personal data, as well as access to them.

Your rights with regard to your personal data.

In addition to the rights conferred on you by applicable data protection law, and when an applicable law or regulation authorizes or compels us to do so, we will provide you, on request, with a copy of your personal data and correct any errors. that you have identified. You also have the right to receive and / or have us transferred to another data controller a subset of your personal data. You have the right to object to our processing of your personal data and to limit such processing, as well as the right to lodge a complaint with the supervisory authorities regarding the processing of your personal data.

You must submit all of these requests, or any questions or comments about this policy or our processing of your personal data to dpo@theschoolab.com You will find a template on this link letter prepared by the National Commission for Computing and Liberties (the "CNIL") https://www.cnil.fr/fr/modele/courrier/rectifier-des-donnees-incompletes

Links.

Our Website contains links to other websites, including those of partner companies. These websites have their own privacy practices, for which we are not responsible. Please review these policies before submitting any personal data.

Update.

This Privacy Policy was last updated in December 2018. We reserve the right to modify this Privacy Policy at any time to take into account changing legal requirements or our processing practices. Each of these changes will be posted on our website and will take effect upon posting.

Cookies policies

A cookie is a file that records information related to your browsing on our website (the date and time the pages were loaded; the browser used and the language; the pages viewed; the frequency and duration of visits to the site, the number of visits; the sources of the visits; the location) and who can facilitate your visits to the site.

At any time, you can delete cookies, refuse the installation of new cookies or be notified before the installation of a new cookie by configuring your browser using the instructions below.

By continuing to use our site, you agree to this cookie policy and the use of cookies on your computer.

Please note that if you uninstall a cookie or refuse the installation of cookies, you may not be able to use some of our services on our website.

Types of cookies

We use the following types of cookies:

  1. Session cookies for site management. When you access the site, a "token" cookie with a unique encrypted session identification code is transmitted to your computer. This token then controls your access to the site for that session, and it is deleted as soon as you close your browser or log out of the site. These cookies also allow us to identify your device and your preferences when you return to our website, including custom features, language and regional preferences. They are an essential component of the site delivery system, and you will not be able to fully use our site if they are not enabled. The information collected by these cookies is anonymous and is used for the sole purpose of improving your experience on our website
  2. Persistent cookies for site management. If you register on the site and select the "Remember me" option, a persistent cookie is sent to your computer. This one is not deleted when you leave the site or close your browser, but is saved on your computer. This cookie contains an encrypted user identification code that identifies your computer on future visits and automatically logs you into the site. This is a functional cookie, designed to remember your preferences in order to improve your experience on our site. It does not contain any personal information that could be used to identify you.
  3. Analysis cookies.. We use Google Analytics and Inspectlet to monitor traffic to our site. When you visit our site, these programs install certain cookies that record statistical information about your visits to the site. We measure the number of visits, the number of pages viewed as well as the activity of visitors to the site and the frequency with which they return. This allows us to improve our website and how it works, for example, by providing users with intuitive navigation. These cookies do not store any personal information that can be used to identify you.
  4. Which cookies are installed?

Cookies installed by Schoolab:

PHPSESSID : Contains information about the browsing session and allows the user to access the site - Expires at the end of the session.

cookies_policy_accepted : Stores a user's choice of cookies - Expires after 13 months

Third party cookies :

Google Analytics, opt-out: Google Analytics

_gid : Used to distinguish users. (expiration: 24 hours)

_gat : Used to limit the rate of requests (expiration: 1 minute)

_ga : Used to distinguish users. (expiration: 13 months)

Inspectlet, opt-out: Inspectlet

insp_sid, insp_ref, insp_scpt, insp_nv, insp_wid, insp_identity : Used to distinguish users and to know if a user is included in the sample used to generate statistics (expiration: end of session).

__insp_uid : Used to recognize a user who returns to the site (expiration: 13 months)

How to delete cookies, be notified of their installation or configure your browser?

All web browsers allow you to set your cookie preferences before browsing the Internet.

For questions about our Cookie Policy, please email us at dpo@theschoolab.com

Effective date

This Privacy Policy came into effect on December 12, 2018.